How long compact outlook pst

Now, this database file. Eventually, there comes a point when the increased size of the PST file starts to interrupt the functioning of Outlook and that is when we need to compress PST file sizes in MS Outlook.

Due to the huge size of Outlook data file, several troubles start to take place. Some of them are:. Therefore, we need to compact Outlook PST file, in order to improve Outlook performance and prevent PST file from corruption, so that users can efficiently work in Outlook and share data without any interruption and hurdles. Outlook data files can be reduced via several methods, and here we are going to discuss the easiest and secured methods to compress PST file in Outlook , , , and all other versions.

Select any of these accordingly. Step 4: If you want to archive some specific folders, you can use different settings to create multiple Outlook data files. The only point that is going to make a difference is that these manual methods are only applicable if you are not having a very large sized PST file, say, a 30 GB PST file.

However, there is no harm to give these inbuilt methods a shot, if you are having any trouble with the size of Outlook data file. There exist both manual and automated software ways to compress large size PST file. These are as follows:. On using it, the toolkit embedded with powerful algorithms compacts the PST file to reduce its size. It deeply scans the PST file and compacts all the e-mails, calendar, contacts, tasks, notes and other data items. You can also schedule the PST file compacting process in a customized manner.

Also, the software breaks the limitations of the manual method and allows you to optimize the free space to the maximum limit. Further, it takes a completely different approach for performing the compaction operation. The four compact options are:. Note : If you use a POP account, all of your email account information, including your folders, email messages, contacts, calendar, and task information is stored in an Outlook Data File.

To reduce the size of your Outlook Data File. Select your version of Outlook below to see instructions on how to reduce the size of a. You can use the Mailbox Cleanup tool to view the size of your mailbox and individual folders.

This tool can also help you search for older or very large messages that you might want to delete or move to an Outlook Data File. Often, the cause of a large mailbox is a large Deleted Items folder. The tool provides a button to view the size of your Deleted Items folder and empty your Deleted Items folder. Occasionally, Outlook will store conflicted items in a folder called Conflicts.

Conflicts happen when a copy of an item stored on your email server is out of sync with a copy of an item stored on your local computer. The Mailbox Cleanup tool can delete these conflicts for you. Use Conversation Clean Up to remove redundant messages. In a long email thread, there are often numerous messages that contain all of the same information as prior messages. Conversation Clean Up can remove those redundant messages automatically.

For more information, see Use Conversation Clean Up to delete redundant messages. You can search for all messages larger than a specific size from Outlook's Search box.

This will find all messages larger than 5 MB. You can delete some or all of these messages or move them to another Outlook Data File. For more information on moving items, see Move or copy a message between folders.

If you delete items from an Outlook Data File. You can also use the following steps to manually start the compact process immediately, which may take several minutes to complete. Delete any items that you do not want to keep and empty the Deleted Items folder. On the Data Files tab, click the data file that you want to compact, and then click Settings.

Note : If you are using an Exchange or Outlook. The Mailbox Cleanup tool is used to view the size of your mailbox and individual folders. You can also archive older items to an archive Outlook Data File. You can also manually start the compact command immediately.